Given that staying connected may be a challenge especially now that you are not in actual physical proximity with your team members, colleagues, and co-workers you can make it work with a few creativity and adjustments.
During this difficult situation of the pandemic, many employees have resorted to working remotely. With the pandemic causing a huge impact in the workload and the workforce, supervisors should take time to strategize on various ways on how to keep the employees’ productivity and engagement high despite the new work set-up. It is important during this time to support the employees through regular, effective communication and a shared sense of purpose. Given that staying connected may be a challenge especially now that you are not in actual physical proximity with your team members, colleagues, and co-workers you can make it work with a few creativity and adjustments.
The departmental work, due to the pandemic, may look different. In terms of the workload, some will be put on a high-priority and some would have to be placed on hold, and in terms of the workforce, there may be a temporary employee reduction due to illness. With that, supervisors will need to consider the following:
Clear with your staff your expectations regarding their work schedule whether you prefer for them to stick with their regular work schedule or you are open to a flexible schedule depending on the staff needs. This is necessary as some staff are parents of young children so they can manage their work schedule and outside work activities.
You can consider the following as you design your work plan:
Supervisors should monitor updates from staff on their work plan progress and what updates should be included. You can do this by conducting regular check-ins. Start each work shift with an instant message chat, with a phone or video call. This will a positive routine that ensures a clear connection and communication between you and your team members. Every other day or once a week will do as long as team meetings and one-to-one check-ins are maintained. You can adjust the schedule according to the quantity of workload for that specific day.
Things may be hectic for a time but it is necessary to have a talk with your team members about things non-related to work. Come up with engaging activities that you can do on your team meeting which will not take too much time from the work schedule. Thus a fun way to maintain rapport with your team despite the new work set-up.
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